About

QuickBooks is one of the world's most widely used accounting platforms, trusted by millions of small and mid-size businesses for invoicing, expense tracking, payroll, and tax preparation. The Zentry–QuickBooks integration creates a direct, automated bridge between your spend management and your books.

Every expense approved in Zentry is automatically categorized and pushed to QuickBooks as a transaction, eliminating double-entry and the risk of categorization errors. Chart of accounts, vendors, and tax codes stay synchronized between both platforms.

Month-end close becomes faster because your QuickBooks ledger already reflects real-time Zentry spend data, reducing the reconciliation burden to exceptions rather than full reviews.

Requirements

A QuickBooks Online account (Essentials, Plus, or Advanced). QuickBooks Desktop is not supported. You must be the QuickBooks company admin or have full accounting access.

Your QuickBooks chart of accounts should be configured with the expense categories you use in Zentry before the first sync. The integration maps Zentry categories to QuickBooks accounts by name.

Getting Started

In Zentry Settings → Integrations → QuickBooks, click Connect to QuickBooks and authorize via Intuit's OAuth flow. Select the QuickBooks company file to link.

Map each Zentry expense category to a QuickBooks account. Set sync frequency (real-time or daily batch) and run an initial sync. Verify a sample transaction in QuickBooks to confirm category and amount accuracy.