The Challenge: Managing Scale
When Unpixel grew from 12 to 80 employees in under two years, their spreadsheet-based expense tracking collapsed under the weight of 6x more transactions, 4 new office locations, and a finance team that had not grown proportionally.
Approval chains that once took hours now stretched across days. Employees were submitting receipts weeks late, reimbursements were delayed, and the CFO spent more time chasing paper trails than making strategic decisions.
Adopting Zentry: A New Approach
Unpixel deployed Zentry across all departments in a single weekend. The onboarding process included mapping their existing approval hierarchies directly into Zentry's policy engine, ensuring no existing workflow was disrupted.
Within the first week, every employee had a virtual card linked to their department budget. Real-time spend visibility replaced the monthly reconciliation scramble, and automated receipt matching eliminated manual data entry for the finance team.
The Results: 70% Faster Approvals
Three months after deployment, Unpixel's average expense approval time dropped from 4.2 days to 18 hours — a 70% reduction. Month-end close went from a 5-day ordeal to a single afternoon, freeing the finance team to focus on forecasting.
Employee satisfaction with the expense process jumped significantly. With instant virtual cards and same-day reimbursements, the team stopped thinking of expense reporting as a burden and started treating it as a routine task.
Key Takeaways for Finance Teams
Scaling a company does not mean scaling your finance headcount proportionally — it means scaling your systems. The right tooling can absorb 10x the transaction volume without 10x the manual effort.
Start with your approval workflow. If your team cannot describe their approval chain clearly, your financial software cannot enforce it. Clarifying that logic before implementation is the single most valuable investment you can make.
